You have always wanted to go on Erasmus, but... There’s always been a but. “I don’t know where to begin”. “I bet it’s not available in my major”. “English isn’t enough”. You’ve probably heard a lot of stories about how hard it is to qualify or that Erasmus is only for the chosen ones. Wrong!

But let’s not get ahead of ourselves. Erasmus+ is the European Commission's Programme that promotes mobility by granting students funds. By taking part in the program you don’t lose a semester or a year of your studies - you just continue studying abroad. Most universities participating in the program grant lessons in English, however, it’s best to make sure before picking a specific one (especially when you plan to go to Spain or Italy). A necessary condition to participate in Erasmus+ is to pass all the classes that you’ve taken abroad - if you won’t pass everything, you’ll need to return all the funding you’ve received.

So, where to begin? A good place to start would be the guide written by ESN - students who are always willing to help if you have any questions regarding the Erasmus+ program. Here, you’ll find all the crucial information and tips: where to begin, who to report to and how does the recruitment process look like. Annually, thousands of students decide to participate and now it’s your time!

Do you have any questions?

It’s completely normal, don’t worry. Do not hesitate, just contact us:

What is the Erasmus+ program?

Erasmus+ is the European Commission's program for education, training, youth and sport for the period 2014–2020. It’s a continuation of previous programmes realized by the EU, mainly the Erasmus program, which was launched by the European Commission on the 15th of June 1987.

The main goal of the Erasmus+ program is enabling international student exchanges in an easy and mobile way.

Who is this guide for?

It’s for everyone who would like to go on Erasmus, but isn’t sure where to begin and everyone who wants to know as much as possible about the program itself and the way it works.

Why is it worth participating?

Taking part in the program is mainly a chance for self-improvement, as well as unforgettable memories, visiting new places and friendships that could last a lifetime. The exchange is a journey and an adventure of a lifetime. Additionally, the skills you acquired during it broaden the horizons on a career path of your choosing.

How does the recruitment process work?

  • Faculty recruitment

The recruitment process takes place at every faculty of Cracow University of Technology usually around the end of February or at the beginning of March. A Departmental Coordinator is responsible for it. The criteria that are taken into account are both the average of your grades and knowledge of the foreign language in which classes are taught at a partner university.

Detailed information on the date of application and all formalities are published by the Departmental Coordinator on the faculty's website.

  • Application for a foreign university

After passing the faculty recruitment, appropriate documents should be prepared for the previously selected partner university. The necessary information is published by the Coordinator on the faculty's website. If the partner university requires the application in a different time than it is valid at the Cracow University of Technology, please contact the Departmental Coordinator.

The necessary documents should be delivered to the Erasmus Office in WIL’s main building, room no. 33 (2 weeks before the application deadline).

Required documents:

  • documents required by the partner university;

  • application for the program with the required signatures;

  • Learning Agreement;

The required documents are available under the link:

  • Acceptance by a partner university

After submitting the application, you should wait for the information whether you’ve qualified or not (usually delivered via email). Apart from the information about your qualification, you will also receive instructions about what your next steps should be so you can complete all the formalities associated with participation in the Erasmus+ program. At this stage, should you have any questions, they are all to be directed to the Coordinator of a desired partner university.

  • Preparing for the exchange

It’s good to get in touch with other students that are planning to go to the same city as you before you depart - it will certainly make finding the accommodation easier.

Before leaving, you need to get an EKUZ card in an NFZ outpost. To get one, you’re going to need a certificate from the Erasmus Office to validate your exchange for a semester or two.

It is worth creating a foreign currency account, because the exchange is financed in Euro.

Mandatory documents must be submitted to the Erasmus Office 2 weeks before departure, i.e.:

  • financial statement with a bank account number;

  • a certificate from the dean's office confirming passing the semester preceding the trip;

  • a copy of the EHIC card;

  • a copy of the accident insurance card (NNW);

  • a contract for a trip in 2 original copies;


  • Monthly scholarship rates

Group I

Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom

500 EUR monthly

Group II

Austria, Belgium, Cyprus, France, Greece, Spain, the Netherlands, Malta, Germany, Portugal, Italy

450 EUR monthly

Group III

Bulgaria, Croatia, the Czech Republic, Estonia, FYROM, Lithuania, Latvia, Romania, Slovakia, Slovenia, Hungary and Turkey

400 EUR monthly


Who to contact regarding the program

Department, Faculty



Phone number


Faculty of Architecture

dr inż. arch. Justyna Tarajko-Kowalska

Podchorążych 1, 1st floor, room 104

503 671 682

Faculty of Engineering and Chemical Technology

dr hab. inż. Elżbieta Skrzyńska-Ćwiąkalska, prof. PK

Institute of Engineering and Chemical Technology,
room 631

12 628 2116

Faculty of Civil Engineering

dr hab. inż. Dorota Jasińska, prof. PK

Institute of Building Mechanics,
room 315

12 628 23 41

Faculty of Civil Engineering

dr inż. Remigiusz Wojtal

Main building of WIL, room 17 

12 374 23 59

Faculty of Electrical and Computer Engineering

dr inż. Damian Grela

Cathedral of Diagnostics of Electrical Machines, room 7C

12 628 2523

Faculty of Mechanics

dr inż. Dominik Wyszyński

Cathedral of Engineering of Production Processes,
room C213

12 374 37 49



Faculty of Environmental Engineering

mgr inż. Anna Stypka

Institute of Water Supply and Environmental Protection,
room 405

12 628 28 73

Faculty of Computer Science and Telecommunications

dr Margareta Wiciak

Institute of Mathematics,

room 311/10

12 628 2949

Faculty of Material Engineering and Physics

dr inż. Rafał Bogucki

Institute of material engineering

12 628 3416 

Erasmus Office ESN PK

  • What is ESN?

ESN is a student organization, which aims at supporting international students by organizing various types of cultural events as well as implementing the Buddy/Mentor Project.

Thanks to ESN, foreign students have the opportunity to learn more about the culture of a given country, as well as meet new people, which makes it possible to gain friendships that can last even for a lifetime! At the moment ESN is active in 40 countries. Our motto is “Students helping Students”. It is worth joining the organization even before the planned exchange, and the first simplest step is to become a Buddy.

  • Which university can I go to?

The possibility of an exchange depends on bilateral agreements signed between the Cracow University of Technology and foreign universities. You can find the full list of universities here.

  • How many and what classes do I have to take during the exchange?

During the exchange you need to pass classes worth at least 20 ECTS points.


Education&Youth Ambassador is a committed ESN volunteer whose main areas of activity are higher education, youth policy and the promotion of active citizenship and mobility. The aim is to increase the visibility and understanding of mobility schemes, in particular, Erasmus+, in cooperation with the National Agency for Erasmus+ and other institutions working on the theme of internationalization and mobility. He is also a spokesman for international students in relation to important national stakeholders.

Our LEO's email address:

Our tips

  • Join various groups on social media, that unite international students such as this.

  • Before choosing a city, consider whether you like its climate and the cost of living.

  • It’s worth learning a few basic phrases in a given language as not all local residents speak English (plus you can make some people laugh when you try to speak in their native language - it’s priceless!).

  • Remember that Erasmus is not just a party, and getting positive grades from the subjects included in the Learning Agreement is very important. When going for an exchange with the Erasmus+ program, it should be remembered that in the case of failing the semester, the student is obliged to return the value of the entire scholarship collected during the stay abroad.

  • Learn languages! Get ready to meet new people from around the world. Learning a foreign language that you hear every day will be much easier.

  • Sightsee as much as possible! Enjoy what the city has to offer (festivals, exhibitions, museums).

  • Learn to cook traditional Polish dishes and show your international friends just how special our courses are.

  • Remember! You will never be there alone, you will always meet new people who will become your family for a moment or forever, it's up to you!